Corporate invoicing: business account, VAT and accounting integration

For businesses, FJ13 offers deferred payment: a corporate account replaces expense-report reimbursement with centralised invoicing. In practice, your authorised employees book their rides by e-mail, phone or WhatsApp, or through the online booking module, and each trip is attached to your corporate account rather than to an individual transaction. Private customers pay in advance through a secure payment link.

To open an account, send a request to contact@FJ13.fr with a company registration extract (KBIS), bank details (RIB) and a single billing contact. FJ13 replies within 2 business hours and agrees the invoicing terms with you, according to your projected volume.

There is no minimum volume commitment and no setup fee. You can suspend the account at any time; only rides actually completed remain payable. To find out more before getting started, you can see the corporate chauffeur service page or write to us through the contact form directly.

At the start of each month, FJ13 issues a single invoice covering the rides completed during the previous month, for business accounts. The invoice comes with a structured breakdown:

• One line per ride with date, time, pickup point, destination, passenger name, amount excluding VAT, VAT, amount including VAT
• A split by cost centre or by department when these fields are filled in at booking
• A monthly total per employee with the number of rides
• A CSV or Excel export on request, compatible with common accounting software (Sage, Cegid, Pennylane, Quickbooks)

The standard payment term is 30 days from end of month. Payment is by bank transfer, with SEPA direct debit available on request to simplify your accounts payable process.

Passenger transport is subject to the reduced 10% VAT rate in France. This VAT is deductible for VAT-registered companies, subject to the usual conditions (business purpose of the trip, compliant invoice, correct entry in the appropriate chart of accounts). Your accountant confirms the conditions for deduction.

Every FJ13 invoice states the EVTC registry number (EVTC067190060), the intra-community VAT number, your company billing address and the mandatory legal details under articles 289 et seq. of the French General Tax Code. The electronic format is compatible with the e-invoicing reform.

For international groups operating in France, Germany, Switzerland or Luxembourg, FJ13 invoices in euros from France with French VAT applicable. Invoices can be addressed to an entity other than the one using the service (for example a holding company) on simple request when the account is opened.

At the time of booking, the employee can give a cost centre or project code. It is carried over to the invoice, so your financial controllers can reallocate transport costs to the right unit without extra manual entry.

In addition, FJ13 provides a monthly statement of rides for business accounts on request. It helps the CFO or procurement manager keep track of transport spend.

When a mission chains several legs over several days, each day and each trip appears separately on the statement, which makes it possible to invoice a multi-city roadshow without re-keying or manual reconciliation.

Business accounts can benefit from terms set according to projected volume and the types of missions involved. A fixed price is quoted upfront.

The terms can be reviewed each year according to the volume achieved over the financial year. We tell you the new terms before they take effect.

For large volumes, we can submit a detailed offer that can be compared with other providers and formalised in a framework agreement.