Corporate VTC invoicing: business account, VAT and accounting integration

A FJ13 corporate account is a contractual relationship between your organisation and FJ13 that replaces the traditional expense-report reimbursement process with centralised invoicing. In practice, your authorised employees book their rides through a dedicated portal or a single sales contact, and each trip is attached to your corporate account rather than to an individual transaction.

To open an account, send a request to contact@fj13.fr with a company registration extract (KBIS), bank details (RIB) and a single billing contact. FJ13 confirms the account within 48 business hours with an account number, a preconfigured booking portal and a rate grid negotiated according to your projected volume.

There is no minimum volume commitment and no setup fee. You can suspend the account at any time; only rides actually completed remain payable. To review the full benefits before getting started, you can sign up for a FJ13 corporate account or fill in the professional registration form directly.

At the start of each month, FJ13 issues a single invoice covering all rides completed during the previous month. The invoice comes with a structured breakdown:

• One line per ride with date, time, pickup point, destination, passenger name, amount excluding VAT, VAT, amount including VAT
• A split by cost centre or by department when these fields are filled in at booking
• A monthly total per employee with average cost and number of rides
• A CSV or Excel export on request, compatible with common accounting software (Sage, Cegid, Pennylane, Quickbooks)

The standard payment term is 30 days from end of month. Payment by bank transfer is requested, with SEPA direct debit available on request to simplify your accounts payable process.

VTC services are subject to the reduced 10 percent VAT rate in France (article 279 b quater of the French General Tax Code). This VAT is fully deductible for VAT-registered companies, subject to the usual conditions (business purpose of the trip, compliant invoice, correct entry in the appropriate chart of accounts).

Every FJ13 invoice states the EVTC registry number (EVTC067190060), the intra-community VAT number, your company billing address and the mandatory legal mentions under articles 289 et seq. of the French General Tax Code. The electronic format is compatible with the mandatory e-invoicing reform for large companies and mid-sized enterprises.

For international groups operating in France, Germany, Switzerland or Luxembourg, FJ13 invoices in euros from France with French VAT applicable. Invoices can be addressed to an entity other than the one using the service (for example a holding company) on simple request when the account is opened.

At the time of each booking, a "cost centre" or "project code" field can be filled in by the employee. This field is carried over in full to the invoice and the accounting export, allowing your management control team to reallocate transport costs to the right operational unit without any additional manual entry.

In addition, FJ13 provides a monthly report in Excel format on request: trend in the number of rides, geographical breakdown (Strasbourg, airports, Germany, Switzerland), top 10 employees by usage, average costs per mission type. This report helps the CFO or procurement manager build an objective view of transport spend and adjust the rate grid where necessary.

When a mission chains several legs over several days, each day and each trip appears separately on the statement, which makes it possible to invoice a multi-city roadshow without re-keying or manual reconciliation.

Corporate accounts benefit from a rate grid negotiated according to projected volume and the types of missions involved. Typical savings compared with individual rates range from 10 to 20 percent, with no loss of service quality or availability.

The grid is reviewed annually based on sector inflation (fuel, insurance, collectively agreed wages) and the volume achieved over the financial year. FJ13 communicates the new grid two months before it takes effect, with an option to renegotiate if the volume deviates significantly from projections.

For volumes above EUR 30,000 excluding VAT per year, a simplified tender process can be organised: FJ13 submits a detailed commercial offer (rate grid, service level, contractual commitments) that can be compared with other providers and formalised in a framework agreement.